Transform Collaboration with Microsoft Teams Rooms

Modernise your meeting
room experience

When work can be anywhere, an open flow of information is crucial. You need to be able to enhance collaboration and engage employee focus with technology that works seamlessly in the background.

Modern workplaces and training facilities need to cater to diverse working and learning styles. When work or study can be anywhere, is your environment accessible, inspiring, and productive?

66%

of business leaders are thinking of redesigning physical spaces

— Microsoft’s 2021 Work Trend Index

Empower your teams to thrive in a hybrid environment

Modern collaboration platforms such as Microsoft Teams enable colleagues to connect with each other and their customers anywhere, on any device, via chat, audio, video calls, and meetings – sharing and collaborating on documents and workflows securely in real-time.

50%

of Gartner client interactions on meeting solutions involve hybrid meetingsor meeting room hardware

— 2021 Gartner Inc Digital Worker ExperienceSurvey

Transform your meeting
spaces with Microsoft
Teams Rooms

In the hybrid workplace, how do we ensure all attendees—whether in offices or remote—can fully participate in meetings? Many room systems are designed primarily for people in the room, with remote users feeling left on the outside looking in.

Microsoft Teams Rooms are designed to deliver inclusive meeting experiences with all participants in mind. With a rich ecosystem of connected meeting devices powered by an intuitive app built for Microsoft Teams, Teams Rooms turn any meeting room into an easy-to-use and inclusive collaboration space where everyone has a seat at the table, regardless of where they sit.

Ease to use

A consistent user experience for all your spaces, from small huddle to large conference rooms – with a single touch, you get your meetings started.

Work like you are in one place

If you are on the go or attend a meeting in person, the rich collaboration experience keeps everyone engaged, and with advanced whiteboard technologies, ideas can just flow.

Transform your spaces

Enjoy a high-quality experience with the flexibility of choosing from a broad range of purpose-built, reliable options for your workplaces.

Simple to deploy on scale and easy to manage

Deploy, manage, and secure your rooms in a simple and scalable way with the Teams Admin Center or your existing Windows Management tools.

Huddle Room

2-4 people

One-touch room control
Windows/Android OS
All-in-One Collaboration Bar
Auto-framing & speaker tracking
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

Small Room

4-6 people

One-touch room control
Windows/Android OS
All-in-One Collaboration Bar
Auto-framing & speaker tracking
Microphone array
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

Medium Room

6-9 people

One-touch room control
Windows OS
Pan-Tilt-Zoom camera
AI-powered features with voice recognition
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

Large Room

10-15 people

One-touch room control
Windows OS
Pan-Tilt-Zoom camera
AI-powered features with voice recognition
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

Large Room

15+ people

One-touch room control
Windows OS
Pan-Tilt-Zoom camera
AI-powered features with voice recognition
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

Huddle Room

2-4 people

One-touch room control
Windows/Android OS
All-in-One Collaboration Bar
Auto-framing & speaker tracking
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

Small Room

4-6 people

One-touch room control
Windows/Android OS
All-in-One Collaboration Bar
Auto-framing & speaker tracking
Microphone array
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

Medium Room

6-9 people

One-touch room control
Windows OS
Pan-Tilt-Zoom camera
AI-powered features with voice recognition
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

Large Room

10-15 people

One-touch room control
Windows OS
Pan-Tilt-Zoom camera
AI-powered features with voice recognition
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

XL Room

Large Room

15+ people

One-touch room control
Windows OS
Pan-Tilt-Zoom camera
AI-powered features with voice recognition
Wired and wireless content sharing
Bring Your Own Meeting (BYOM)
Remote device management

Embrace the Future of Work with RICOH Microsoft Teams Rooms

Ricoh is your Microsoft Teams Rooms Partner when deploying and managing meeting rooms solutions, offering:

A Microsoft Teams Rooms (MTR) assessment and workshop

which will provide an evaluation of your current collaboration environment

Microsoft Teams Room Solutions

including displays, licences, deployment, and conﬁguration of your current Microsoft Teams Room environment

Al-driven Managed Services

with proactive management and threat analytics. Our Managed Services improve utilisation and provide detailed insights

Ricoh Managed Services for Microsoft Teams Rooms

Meeting Solutions should always be operational and ready to use. While your organisation can provide support and maintenance in-house, you can also choose to outsource it to free-up internal resources and keep the solution constantly working.

With over 80 years of experience in office solutions, Ricoh provides Managed Services to support the Microsoft Teams Room solutions. Ranging from Service Level Agreements (SLA) for maintenance and repair, to full audio-visual managed service built on the latest Information Technology Infrastructure Library (ITIL) methodology, which can include:

Proactive system health monitoring (Alerts)
Reactive support (Incidents)
Service desk
Issue management and resolution
Remote support
On-site support and hardware repair or replacement
Security and device updates
Other services configuration, documentation, knowledge, and asset management

With Ricoh Managed Services for Microsoft Teams Rooms, you can:

Benefit from our operational expertise

Ricoh remote room health monitoring and alerts

Free up IT resources

To focus on your business instead of troubleshooting

Realise a quick return on investment

Scale with agility, get the most from your meeting rooms

Rely on our proven expertise

Agile support and services to suit your needs.

Leverage Flexible Business Finance Plans with Meeting Solutions as a Service

Ricoh provides Microsoft Teams Rooms as a Service, with flexible business finance and payment plans to help you boost productivity and efficiency without capital expenditure.

A single partner for technology and finance solutions
Flexible packages customised to your needs
Product, professional services, and support provided as a service
Competitive rates with no establishment fees or deposits
Equipment refreshes every 3-5 years
Easy to allocate costs to relevant departments
Easy to manage and forecast budgets
Easy access to upgrades
Simple, straightforward documentation

A person multitasking between a calculator and a laptop

Why Ricoh?

Our solutions create positive environments for your teams to work together no matter where they are, using technology that works seamlessly behind the scenes to bring people together and inspire innovation, productivity, and growth.

Ricoh is your Partner when deploying and managing meeting rooms solutions and offer:

A consultative approach to

addressing customers’ pain points and challenges

Extensive experience

in the design and deployment of Microsoft Teams Rooms, Audio Visual, and IT services

Experienced and certified in-house Audio Visual and IT people

Project delivery and management

with our dedicated delivery team

Asia Pacific deployment and support with wider reach through Ricoh Global Services

The best of both worlds as a vendor and integrator, with us as your trusted technology partner

Extensive managed service experience

in both Audio Visual and IT services

Easy-to-buy

standardised solutions, with easy finance options, and proven expertise

Ricoh and Microsoft Partnership

Ricoh has a strategic global relationship with Microsoft and extensive experience deploying and supporting Microsoft Teams Room solutions. We can help you modernise your workspaces, enhance meeting room experiences, and ensure your people stay focused on the business instead of being burdened by meeting room logistics.